Yaaran Privacy Policy

1. About Yaaran

Yaaran is a mobile app for farm and livestock record keeping. It is a workplace tool used by a farm's owner, managers and workers.

Yaaran helps a farm keep track of:

• herd records for its animals;
• breeding;
• weights;
• health;
• groups;
• notes; and
• expenses, income and sales, for the farm owner and managers.

Accounts are created by the farm owner. There is no public self sign-up, and the app is not open to the general public. Data is kept separate for each farm: a farm's records are only accessible to members of that farm.

This policy covers the Yaaran mobile app and the service behind it. It is operated by Xavia Solutions.

2. Accounts and sign-in

You sign in to Yaaran with a phone number and a numeric PIN. No email address is required to use the app.

Your PIN is stored on our servers only as a one-way salted hash. It is never stored in a readable form, and we cannot read it or recover it for you.

Your sign-in session is kept on your device so the app stays signed in between uses. The PIN can also be checked on the device, which is what lets the app be unlocked when the device has no connection.

3. Data we collect and store

Yaaran stores the information needed to run your farm's records. In practice, this is what the app handles.

Account information

• your name;
• your phone number;
• your role on the farm;
• your farm's name.

Records you enter

The farm records you and your team add to the app, including:

• Animals — tag numbers and names, species, breed, sex, birth date or estimated age, colour, origin and purchase details, purpose, group or pen, batch, and status.
• Weights recorded for your animals.
• Breeding records — matings, pregnancy checks, births and kids.
• Health events — vaccination, deworming, treatment, vet visits and illness.
• Notes you write.
• Reminders you set.

Financial records

Financial records are visible only to the farm owner and managers. They include expenses, income, sales, prices, payment and installment records, and the buyer details you choose to enter, which are a buyer's name and phone number.

Content you choose to attach

• Photographs — for example animal photos, and photos of bills or receipts.
• Audio recordings — voice notes.

Technical information sent with requests

When the app talks to our service, the following technical information is sent with the request:

• an app version;
• a device identifier;
• the device language; and
• the network (IP) address that makes the request.

The app also reads your device's connection status, so it can show you whether you are online.

Record history

For the records in the app, Yaaran keeps a history of which user created or last changed a record, and when.

4. Device permissions and why we ask

The app requests the following permissions, and only for the reasons given here:

Microphone

Used only to record a voice note, and only when you start a recording.

Access to your photos and camera

Used only when you choose to add a photo.

Internet access

Used to sign in and to sync your data with the service.

The app does not use these permissions in the background. It never records audio or reads your photos on its own.

5. What we do not do

To be clear about the limits of what Yaaran does:

• No advertising. The app has no advertising, no ad networks and no advertising identifiers.
• No third-party analytics, tracking or crash-reporting services. The app does not use them.
• We do not sell or rent personal data.

6. Who can see your data

Your data can be seen by:

• Other members of your own farm, limited by their role. Workers do not receive financial data — that means prices, costs, income and profit. This limit is enforced on the server, not just hidden in the app.
• The service providers who host and run the service for us. They process the data only to operate the service.
• Where we are legally required to disclose data.

7. Hosting and service providers

The service that runs Yaaran is hosted and operated for us by service providers. They are given access to data only so that they can operate the service, and they process it on our behalf for that purpose.

Data may be stored and processed in a location other than where you are.

8. Storage and security

We take reasonable steps to protect your data:

• Encrypted transfer. Data travels over encrypted connections (HTTPS/TLS).
• Where data lives. Data is stored on the servers that run the service, in a database and a file store that we control.
• Uploaded files. Photos and audio you upload are kept outside the public web root, and are served only to authorised members of your farm.
• Role-based access. Access is based on a user's role, and every request is scoped to your farm.
• PINs. PINs are stored as salted hashes, and access can be revoked when an account is deactivated.

No system is perfectly secure. Please use a device lock, and choose a PIN that you keep to yourself rather than sharing it with others.

9. Retention and deletion

We keep your data while your account is active and for as long as it is needed to operate the service.

You can remove your data in either of these ways:

• In the app. You can delete your account from inside the app: open More, then Delete account.
• By asking us. You can ask us to delete your farm's data or your account by contacting us using the privacy email, info@xaviasolutions.com.

Some records may be kept where we are legally required to keep them.

10. Your choices and rights

You can:

• Ask for a copy of the data held about you.
• Ask us to correct data you cannot correct yourself in the app.
• Ask us to delete your data, or delete your account in the app yourself.
• Choose your language and theme in the app, and stop using the app at any time.

To make a request, contact us at info@xaviasolutions.com.

11. Children

Yaaran is a workplace tool for farms and is not directed to children. We do not knowingly collect personal data from children.

If you believe that a child has provided data to Yaaran, please contact us at info@xaviasolutions.com and we will delete it.

12. Changes to this policy

We may update this policy from time to time. When we do, the new date appears at the top of this page.

If a change is material, we will tell you about it in the app or by notice.

13. Contact us

If you have questions about this policy or about your personal data, please contact us.

• Privacy email: info@xaviasolutions.com

The operator of Yaaran is Xavia Solutions.